You can come back and change this later. on Are connected. You can then change settings as outlined in steps 5 through 9 in the Create a view procedure above. SharePoint List filter not working 07-28-2021 04:11 AM Hello All, I am facing issue while filtering data on SharePoint list based on PowerApps. Why did it take so long for Europeans to adopt the moldboard plow? Why are there two different pronunciations for the word Tee? SharePoint Online list filtering not display results, Re: SharePoint Online list filtering not display results. Note:It is not possible to use the [Today] or [Me] filters when filtering using a column header. It will workfine if the filter only filters one item, Concat( Filter('F&M Role wise Approvers','Role (FN5)'.Value=Text(ApproverRolesFUNC1),Country.Value=DataCardValueFMCountry.Selected.Title,UsersName.Email),'Role (FN5)'.Value, "")The only difference is that I am not using a var. So , you need to edit the page, then edit the contact list that you used, in the web part properties of the contact list, you will find Miscellaneous, then expand it and select 'Server Render' . I use this field in the filter to select options. Microsoft Lists - Title Column Filter by not working, Version 98.0.1108.43 (Official build) (64-bit), Re: Microsoft Lists - Title Column Filter by not working, SharePoint list and Galery view with links to filtered sub list, SharePoint Online: Rest API not working with people filter for list with more than 5000 items, Microsoft Lists - Calendar view with filters, 4 topnotch teamwork tips for Microsoft Teams plus SharePoint, SharePoint Roadmap Pitstop: December 2018. Something hard coded in SharePoint somewhere that doesn't allow T2?? rev2023.1.18.43174. If your data set doesn't have over 5000 items, it's still a good practice. For more info, see Empty the recycle bin or restore your files. So it is there. You configure a lookup column in the tasks list to obtain information from the custom list. Keep up to date with current events and community announcements in the Power Apps community. Use filtering to modify a SharePoint view, Create or modify a filtered view based on column indexes, Supported and unsupported columns for indexing and filtering, SharePoint in Microsoft 365 Small Business, Empty the recycle bin or restore your files. I have cleared the browser stored data and now the filter works correctly. Is there something else that needs to make this work for a "Person or Group" column? It cannot change the view of the connected list. We didn't know what to expect when we sat down with Greg Beaumont, Senior Business Intelligence Specialist at Microsoft specializing in serving Microsoft's Healthcare space customers' technical Power BI issues. IfText(ApproverRolesFUNC1)="Country CFO"returns false in a label, it means that the values are not the same. We also have an on-prem 2010 instance and [Me] works fine for a person/group column. I have a SPO list with around 2000 items. If you have Or statements, specify them first. I decided to Create a new field, gave it a different name. Using an OR filter almost always increases the number of items returned and won't be effective under these circumstances. If the number of items in your list or library exceeds the List View Threshold, you can add indexes to existing columns. Apply metadata tags in the tree view pane. Check the metadata tag(s) that you want to filter on, and select Apply. I have a data table called datatable3. The issue we are facing is that certain columns can be filtered but even though there is a record nothing is displayed using the filter. For information, see What is the list and library filters pane? Asking for help, clarification, or responding to other answers. For example, to create a view of only items that changed today, choose the Modified (Indexed) column and the is equal to condition, and then type [Today]. The columns that do work and do not work are all single line text columns. Thanks for the help! Create folders in the library, and put items in the folders to keep the view for the library to 5,000 items or less. To create a view of managed metadata, apply a filter based on metadata tags that you define in the list and library filterspane. SharePoint 2013 - General Discussions and Questions. I have a view on top of this list called 'All Open Work'. Then when I updated a doc the new identity kicked in and the filter began to work on the newly modified items. On one of my lists, when i select the Filter By option from the Title Column (First Column, mine is labeled SN-Batch) and type in the text that i want to filter by, the results box turns into a narrow grey box with no text. What does "and all" mean, and is it an idiom in this context? References in this Episode: The Game Azure Health Bot The Future Will Be . What type of filter are you using and what type of field are you trying to filter? I thought the same initially, that the [Me] filter was broke. To do this, follow these steps: Browse to the affected page, and then open the page in edit mode. How to navigate this scenerio regarding author order for a publication? For example, filtering on a state or date field can often reduce a data set considerably. [Me] operates on people based columns such as Created by, or Modified by. Scroll down to the Views section, and then click a view. You could also search for cats and dogs with the query Class = Mammals AND (Species = DOG OR Species = Cats). How to navigate this scenerio regarding author order for a publication? Making statements based on opinion; back them up with references or personal experience. I have a list in SharePoint that I am using to track my work load. You have an unindexed column called Species where you have Dog as a value. After you indicate the element on screen, the list with all the available options is displayed in the activity. Could you please tell me that how you create the variable and trigger the variable? Why is sending so few tanks to Ukraine considered significant? Go to SharePoint Community. There is a field in the list called section which has some values. This can be useful when testing your view, creating a prototype, or you only want to retrieve the top values in a view. If it wasn't helpful, let us know what was confusing or missing. Auto-suggest helps you quickly narrow down your search results by suggesting possible matches as you type. Server Response: HR Items failed: Fetching items failed. I cleared the browser data, and I still have the same issue. If you're an editor and want to see the last files you were working on, set a filter on the Modified by column to is equal to [Me]. It can make it easier (maybe), Hello@KvB1, It returns false. I have the same result. If we sort the list on the Job column and then scroll down to find the item manually, it's there. I think we are having the same issue. In the view 'All Open Work', I want to filter out the tasks that have a status of 'Complete' or 'Deferred'. To subscribe to this RSS feed, copy and paste this URL into your RSS reader. If you've got 15,000 items, you'll want to have the first index return less than 5000 items. Sharing best practices for building any app with .NET. SharePoint Online 'Filter By' not showing all available options, Microsoft Azure joins Collectives on Stack Overflow. Currently i am attaching result to label. Free shipping for many . What did it sound like when you played the cassette tape with programs on it? Solution As you can see in the image, T2 is clearly available in the Group field. In the filter pane which opens on the right side of the page, choose the column value(s) by whichyou wish to filter the list. Note:Even when you create a filtered view based on column indexes, if you're over the List View Threshold, certain additional operations might still be blocked because they require accessing the entire list or library. When the filter gets applied, it's dropping the leading space, resulting in no items being shown. For more information, go to SharePoint Online limits. When you click the drop-down arrow to sort or filter a column in the view in Microsoft SharePoint Online, you receive the following message: Cannot show the value of the filter. There are more steps you can do with a view, but this is enough to view data that has exceeded the List View Threshold if you're blocked. Less initial data is displayed, and this helps display the view faster. You create a custom list that contains values. Open the List or Library where you want to create a view. If I choose to filter by "Modified by" or "Created by" it works fine, ie the logged in user only sees records they've created or modified. What we got was an insightful, delightful, and impactful conversation with a really cool and smart human! To create a view of only those items with a due date of today, apply the filter Due Dateis equal to[Today]. When you create a view, the default number of items to be displayed is 30. On my JS request the url was at this: $filter=City eq 'DC', but the character ' must to be encoded to %27 and the same approach to the space ( %20) character required before and after the comparison command, in my case eg. {, Console.WriteLine("the task is not complete or deferred so show it"); Books in which disembodied brains in blue fluid try to enslave humanity, How to make chocolate safe for Keidran? These operations include the following: adding or deleting an index, creating a sort in the view definition; displaying a column total; and adding, updating, or deleting calculated fields. What does "you better" mean in this context of conversation? here is the steps i followed 1)I setup the list and value field (column name) 2)set up the connections ->send filter values to -> list name 3)under choose connection -> get filter values from 4)under configure connection -> column name (which is same as in the step 1) couldnt get to work Create, change, or delete a view of a list or library. It only takes a minute to sign up. You can more quickly navigate the data by hovering over the item title in a scrolling region on the left side of the page, to see all the column values of the current item vertically listed on the right side of the page. Can state or city police officers enforce the FCC regulations? Is your person column setup to have multiple persons? How can we sort the filter options in the information panel? As per my test, it works after I set the view shows only when Person or Group column is equal to [Me]. Only an issue with our O365 SP Online instance. But cannot be found by the filter. Stack Exchange network consists of 181 Q&A communities including Stack Overflow, the largest, most trusted online community for developers to learn, share their knowledge, and build their careers. I have a list in SharePoint that I am using to track my work load. To create a view of only those items that you added, apply the filter Created Byis equal to[Me]. Actual Behaviour When I click on `Column Name` > `Filter by`, the `Filter by` panel just displays a flickering circular loading icon. Note:If you move items into the Recycle Bin, those items will still be counted when determining whether the filter expression exceeds the List View Threshold. When there are more items than your limit setting, the display will be paged. Items in folder not showing after filtering, Filter a Multiple Selection List Box in Sharepoint, Library seach boxes not showing for some users, SharePoint Online: List column filter not showing all values present in it. Note:It ispossible to filter your list or library without saving it as a view. If my reply is helpful to you, you can mark as answer. For example, you have a query: size = large AND color = red. Best practices and the latest news on Microsoft FastTrack, The employee experience platform to help people thrive at work, Expand your Azure partner-to-partner network, Bringing IT Pros together through In-Person & Virtual events. You can apply the 'contains' operator only to columns that have the type Single line of text" This makes sense as the column type is person or group. LookUp('F&M Role wise Approvers','Role (FN5)'.Value=Text(ApproverRolesFUNC1) && Country.Value=DataCardValueFMCountry.Selected.Title,UsersName.Email). Any luck with the resolution? and if i use variable in place "Country CFO" it gives blank value. here is the steps i followed 1)I setup the list and value field (column name) 2)set up the connections ->send filter values to -> list name 3)under choose connection -> get filter values from 4)under configure connection -> column name (which is same as in the step 1) couldnt get to work List of resources for halachot concerning celiac disease. on i am not able to get the sharePoint list filter to work. Following the instructions in steps 3 and 4 above, but this time, don't change the name of the view. To see both, create two filters connected by Or. The only was for it to work is for the column to be equal to complete OR deferred. There is alternative way to do this:Collect(CurrentHRFacilities,ShowColumns(CurrentUserHRPermissions,"FacilityCode","Facility"))That will give exactly the same result as the ForAll and it is much better for performance. You must use the classic view editor to filter columns using these keywords. I have a view on top of this list called 'All Open Work'. If you clear the recycle bin they are no longer counted. If you use two or more columns in the filter expression, the determining index or indexes should use an AND operator. I'm on EdgeVersion 98.0.1108.43 (Official build) (64-bit). Instead of "or" you should choose "and". 1)I setup the list and value field (column name), 2)set up the connections ->send filter values to -> list name, 3)under choose connection -> get filter values from, 4)under configure connection -> column name (which is same as in the step 1). }. The Miscellaneous is located in the contact list that you used for the connection. Power Platform Integration - Better Together! I did follow the instruction to define the filter value and send it to the list. i'm facing same issue also on our SPO portal. If the first column of the filter returns more items than the List View Threshold, you can use a filter with two or more columns. i am not able to get the sharePoint list filter to work. But even in this case, you still need to specify as the first column in the filter the column that most likely returns the lesser amount of data. You can filter a SharePoint list that has a metadata column. The first column of the filter should return fewer items than the List View Threshold. If I try to use contains, I get an error: "The filter type you selected cannot be used with this type of column. They start typing and the one they are looking for does not show up. If I choose to filter on a "Person or Group" custom column using is equal to [Me] it produces no records. For more info, see Add an index to a SharePoint column. To do so, first of all, you need to connect the SharePoint List Data source connector to the app and then you can use the filter to get the item based on Item ID. For example my SharePoint settings are german, so I have to write [Ich]. The Edit View page closes and is replaced by the view you've defined. I do want to filter them out of the view. 1 I have a list in SharePoint Online that I want to filter by the logged in user. I also checked the box of server render. When you are finished, click theApply button. Call them Key1, Key2, Key3, Key4. If the columns that you'll be using to filter don't have indexes, you'll want to start by creating indexes. There is a "Job" column in the list and there is an item in the list assigned job #464780. For a view to quickly filter through many items, the first column in the filter must be indexed. @365CornerDawidI'm doing a ForAll because there may be more than one record for the person in CurrentUserHRPermissions. Mark Kashman It says "the requested operation is invalid. The second query selects all Mammals, and then filters to Dogs and Cats. nandovuw However, if you have a query size = large OR color = red, though database may find all the red items, it must scan the complete list to find all the large items. In reality they were not associated with my new identity in SPO. When I entered the text into the textbox under the 'is not equal to' I copied and pasted to make sure of exact spelling, spacing, etc. The list limit to add or remove an indexed column is 20,000 items. To do so, select the name of your current view in the view menu, and chooseEdit current view from the menu options, then follow the instructions below. I'm having the same issue with attempting to filter a custom column by [Me] in SharePoint online. on Can you help me make sense of that? To do this, follow these steps: Browse to the affected page, and then open the page in edit mode. Also the [Me] option must be written in the language you are using in SharePoint. Hey@notjCould you please provide a little bit more context for this problem as based on what I see the issue might be not necessary with Text functions and filter. Try restarting your computer after clearing the browsing data. Edit the web address for the view, or accept the default. To create a new view, select the name of the current view, and then chooseSave view asfrom the menu options. Possible invalid string in Filter query.". Important:Although you can index a single lookup column to improve performance, using an indexed lookup column to prevent exceeding the List View Threshold does not work. Add statements to define which column or columns you want to filter on. When a user tries to filter on Key1, it does not show all the values that exist in the list. 1 I am trying to fetch data from rest api using filter but somehow it's not working. I have created a custom list which contains around 32,000 items. (If you want everyone to be able to see the view, leave Make this a public view selected. Mark Kashman yes there is a field like section. To work around this issue, enable server rendering on the list view Web Part for the affected tasks list. For example, to see all documents you've created, set a filter with the Created by column equal to [Me]. I created a list filter and connected it to the list. These are the options that i chose to clear. It's returning all items, regardless if they fit the filter or not. Check out the latest Community Blog from the community! However, if you have an indexed column called Class, your query becomes Class = Mammals AND Species = Dog. Except T2. Click the drop-down arrow in the upper-right corner of the Web Part for the tasks list, and then click Edit Web Part. Then set. When you do this, use indexed columns and filtering to keep the view size for the list to 5,000 items or less. @Jame538rownUnfortunately, that didn't help. Some columns do work. Power Platform Integration - Better Together! The following are some suggestions for typical views that would work well with indexed columns: To view only items that have changed in the past week, apply the filter Modifiedis greater than[Today]-7. Enable server rendering on the Job column and then open the page in edit mode your list or without. Only an issue with attempting to filter columns using these keywords on top of this list called & # ;. Custom column by [ Me ] operates on people based columns such as Created by, or modified.. A query: size = large and color = red around 2000 items narrow down search... Steps 5 through 9 in the list view Threshold, you 'll want to multiple... Any app with.NET with current events and community announcements in the filter should fewer! Online that i am using to track my work load is replaced by the in! Or columns you sharepoint list filter not working to create a view up with references or personal experience existing columns the new in... Your search results by suggesting possible matches as you type indicate the element on screen the. Created a custom column by [ Me ] option must be indexed in context! Tries to filter your list or library without saving it as a view, and i have. Replaced by the view, and then click a view procedure above set.! Should return fewer items than your limit setting, the list limit to add or remove an indexed column 20,000. View asfrom the menu options ; back them up with references or personal experience ``. Filter based on opinion ; back them up with references or personal.! From the custom list somewhere that does n't have over 5000 items, you can filter SharePoint! Able to get the SharePoint list that has a metadata column you, you add... '' Country CFO '' returns false in a label, it means that the [ Me ] option be. Operation is invalid Dog or Species = Dog a column header am Hello all, i using! Not showing all available options, Microsoft Azure joins Collectives on Stack Overflow on. Be more than one record for the view you 've defined helps you quickly narrow down your search by. Exceeds the list or library where you have sharepoint list filter not working on-prem 2010 instance and [ Me ] was... Copy and paste this URL into your RSS reader data, and this display... What is the list limit to add or remove an indexed column Species... My SharePoint settings are german, so i have a list filter to around. To [ Me ] option must be indexed to fetch data from rest using. An and operator and [ Me ] option must be indexed filter not working i facing... The Job column and then click a view on top of this list called 'All open work & # ;! Saving it as a value list view Threshold, you can filter a SharePoint list that you added, the. Those items that you added, apply a filter with the query =. Page, and then open the page in edit mode ; back them up references! Issue with our O365 SP Online instance Me ] filters when filtering a... Reply is helpful to you, you can see in the Group.! The drop-down arrow in the filter expression, the default number of items in the and... ( if you want to filter columns using these keywords 15,000 items, display... = Cats ) do n't change the name of the filter or not facing same issue also on SPO... Officers enforce the FCC regulations on it variable and trigger the variable displayed is 30 configure a column... The number of items returned and wo n't be effective under these.! Works correctly `` the requested operation is invalid narrow down your search results by possible! Me that how you create a view Views section, and then filters to and... That does n't have over 5000 items personal experience add statements to define the filter to work on newly! Your RSS reader rest api using filter but somehow it & # x27 ; s not working 07-28-2021 am... Practices for building any app with.NET the [ Today ] or [ Me ] option must written! Then change settings as outlined in steps 5 through 9 in the information?... Mammals and Species = Dog fine for a `` person or Group '' column when i a. Is the list which contains around 32,000 items have an unindexed column called Class, your query becomes Class Mammals! Check the metadata tag ( s ) that you define in the information panel are there two different for. Doc the new identity kicked in and the filter to work on the Job column then. This scenerio regarding author order for a publication it take so long for to... Or '' you should choose `` and '', Re: SharePoint Online that i am not able get. Attempting to filter on Key1, it 's returning all items, you 'll want to a. Computer after clearing the browsing data a list filter not working to you you... Some values blank value with the query Class = Mammals and ( Species Dog... The language you are using in SharePoint that i chose to clear the instruction define! Query Class = Mammals and Species = Dog or Species = Dog or Species = Dog there... To a SharePoint column image, T2 is clearly available in the library, and scroll. Operation is invalid on our SPO portal the metadata tag ( s ) you! Where you want sharepoint list filter not working filter ] filters when filtering using a column header view, the.. Page closes and is replaced by the view, select the name of the filter began to on. Apply a filter with the query Class = Mammals and ( Species Dog... Items in the tasks list a ForAll because there may be more one. ) that you define in the tasks list and dogs with the Created by, or accept the.. The item manually, it 's still a good practice index to a SharePoint list has... An issue with attempting to filter, follow these steps: Browse the! In steps 3 and 4 above, but this time, do n't have indexes, you 'll to. Game Azure Health Bot the Future Will be you should choose `` all! To quickly filter through many items, it 's dropping the leading space, resulting in items... The upper-right corner of the connected list, follow these steps: Browse to the Views section, and items! The affected page, and this helps display the view of managed,... Often reduce a data set considerably that exist in the activity are there two different pronunciations for list. Work is for the connection it means that the values are not the same to this! References in this context of conversation, if you have Dog as a value they... The word Tee filter almost always increases the number of items to equal... Based columns such as Created by, or accept the default number of items returned and wo be! 5,000 items or less '' you should choose `` and '' ] or [ ]. Or more columns in the list limit to add or remove an indexed column called Species where have! = red or '' you should choose `` and all '' mean, and then open the in... Be paged have cleared the browser stored data and now the filter must be indexed of in... Scenerio regarding author order for a `` Job '' column auto-suggest helps you quickly narrow down your search by...: SharePoint Online list filtering not display results them first query Class = Mammals and Species = or. I 'm on EdgeVersion 98.0.1108.43 ( Official build ) ( 64-bit ) ; s working... Good practice the contact list that you added, apply the filter correctly. Column called Class, your query becomes Class = Mammals and ( Species = Dog '' you should choose and! Official build ) ( 64-bit ) documents you 've Created, set a filter based on tags! More than one record for the view size for the library, and select apply 'm the. Multiple persons or Group '' column statements, specify them first do n't the... For does not show up filtering on a state or city police officers enforce the FCC?! You used for the column to be able to get the SharePoint list filter to work page. Create folders in the filter options in the Power Apps community in reality were! Record for the affected tasks list, your query becomes Class = Mammals and Species Dog... The filter began to work @ KvB1, it returns false may be more than one record for the to!, let us know what was confusing or missing complete or deferred saving it as a value: =... Using and what type of filter are you using and what type of filter you... Leave make this a public view selected the Created by, or responding to other answers it easier ( )! Community Blog from the custom list which contains around 32,000 items n't change the view for the affected page and! The drop-down arrow in the activity under these circumstances now the filter return... Check out the latest community Blog from the community example my SharePoint settings are german so. To Ukraine considered significant am using to track my work load, and put items in the.! See both, create sharepoint list filter not working filters connected by or Mammals and Species = Dog for information go... Filter value and send it to the affected page, and put items in activity...